Signature on the Travel Expense Statement

All employees should provide electronic Traveler Attestation on the Travel Expense Statement. If this is not possible, the employee must sign the ELF Travel Expense Statement.

Visitors should sign the ELF Travel Expense Statement. In exceptional circumstances where it is not possible to obtain a visitor's signature on a Travel Expense Statement, departments may use the letter below to mail the visitor the agreed upon reimbursement details. The letter should be printed on department letterhead, completed, signed, and mailed to the visitor with a copy of the detailed Travel Expense Statement. It is the department's responsibility to retain a copy. The visitor's agreement with the accuracy of the reimbursement is assumed in the absence of feedback from the visitor. When this procedure is used, the reviewer should provide electronic Reviewer Attestation on the Travel Expense Statement.

The Non-Employee Travel Reimbursement Notification document is available in Microsoft Word format.